NETS Retreat 2009-08-07 - Action Items

X - refer Anke to the NETS strategic plan?
__ Add David Waltman to the NETS org chart - CM request Kristin Kudsk
__ Develop a NETS project template?
-- e.g., for a web page project or wiki project
-- a starting point for projects....
-- checklist starters, etc.
__ Post everyone's slides (and the consolidated notes) to a NETS
retreat page? - CM
__ Create MP NETS Project list - FG
-- add Internet2 and NLR to the 1-13 list?
* add 10G 'BiSON upgrade project'; that will happen in the next year and be a lot of work
* replace WAN APs, so add that as '802.11n upgrade' item or something.....
* split wild oats into LAN and WAN -- 2 separate items; tie in to
* add CG1 sprinkler; through CG1 basement telco room
* ref separate UPS and WWAN schedules for replacement--e.g., Jeffco WWAN analysis
* add the 'hardened switches' to this list; new pedestal switch install (or call it
'industrial strength switch upgrade')
* CG2 UPS upgrade (will happen in over a year); this one should be separate because of
floor issues? we'll still have the separate UPS schedule which is maintained.
* check Jim's PPS notes
* RAL items:
1) FL2 remodels
2) RAL to ML-29?
3) EOL in FL1
* add a 'WRN engineering' item; once we are past the initial stage; if it happens, add
this build component.
__ we need to talk about assignments for time for these and look for
staff shortages and overlap issues.

__ Check the equipment planning spreadsheet for what is and is not on there--other major
upgrades to add here from that?
__ Put an 'as-of' or 'last reviewed and updated' date on Matrix
__ Update NETS Matrix - PD/CM
-- add Teresa to S or T for UCAR routing
-- add Paul as team to routers/switches
-- put Pete as secondary for 'comment field documentation'
-- change config scanner to 'config checker'
-- john as team on security (change name to 'network security')
-- ATM: leave as is for now (probably no need to change as ATM
should be gone in a year or so)
-- should we move these categories by function (instead of alpha as
they are now?)--maybe discuss later (will be a big change)
-- BRAN: add mikie and jerome as team; add FG as secondary; JV stays
primary; DH stays
-- take JH out of T for Westnet
-- add JH as team for FRGP/UPOP/BPOP/bison mgt
-- remove BH from FRGP/U/B operation
-- remove mjm from team on teragrid
-- ip multicast: jc to team; pd to team; dm lead jh secondary
-- condense the 4 physical infrastructure lines into one (since they
are all the same now and will stay that way);
-- ba to secondary for fiber documentation; remove mjm; add ac to
-- mfs wan kits--switch to PD primary; RM secondary; JC team (or
somebody else)?
-- gis--jc to team here (pending ok from jv and mjm)?
-- nwsc wan--pending further reorg; for now put jv and mjm as
secondary; BA and FG to team once we have it in place and operational;
probably break it out into acquisition phase then isntallation phase
then maint/ongoing phase?
-- change project planning spreadsheet to 'large equip planning
tool' or something else (equipment planning spreadsheet? eol list?);
epp--equipment purchase planning? equipment planning spreadsheet (EPS)
-- add BH to autocad licensing
-- add jv as team to ups; remove pd as secondary; ed primary; del
secondary; ts team; jv team; add armando as team also
-- add jerome as team to grounding
-- firestopping: all techs as team; jv as team
-- fabrication--change name to cable fabrication (media fabrication)
-- add ps as secondary to labeling
-- general network documentation--move jc to team and other (DM or
JH?) to secondary--pending outcome of this afternoon's discusion
-- pd to accis and jv off; change accis/chair to just accis
-- ed team for van mileage
-- hardware inventory (add property inventory as name?)
-- remove the analysze switch real estate line
-- add fg to test equip inventory
-- add fg as secondary to gis license server
-- add jv to team for env monitor; combine the ups/power and env ones?
-- paul asked about a poe monitoring line--add that? yes--add that--
who is primary and secondary for that?
-- phone check add item: missing phone check; jm and who?

__ do we still want/need the msrestore scripts for mass store backups? probably not
because we have multiple config locations now. - PS/DM/NE

__ Q: what about imap access to archives for local searching? - DM
__ make sure SG is on the equipment move (or change) checklists (?) - BH
__ Investigate server version of MP - BH
__ do one last look at alternatives? that might be cross platform and interact with MS
Project? - JC/PD/JH
__ switch responsibilities matrix to xcel spreadsheet - CM/EW
__ put extra emails on PRs - BH
__ add a NETS training topic for phone tips tricks (phone and VM) - CM
__ send Marla comments on this; how often? was it useful?
__ Recurring blue/yellow review – quarterly - MJM/JG/CM
__ Quote attachments on PR web form - BH